MS Outlook


How to Backup and Restore Signatures in Outlook 2013 1

 

How to Backup and Restore Signatures in Outlook 2013

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You’ve created several signatures that you use for various types of emails. Then, you get a new machine and have to set up Windows and all your programs again. However, you can easily preserve your signatures in Outlook and restore them to the new machine.

Signatures are not stored in the .pst file Outlook uses for email messages. They are stored in the following location:

C:\Users\%username%\AppData\Roaming\Microsoft\Signatures

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There is an easy way to open this location from within Outlook. Click the File tab.

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On the Account Information screen, click Options in the list of menu items on the left.

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Click Mail in the list of menu items on the left side of the Outlook Options dialog box.

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In the Compose messages section, press Ctrl while clicking on the Signatures button.

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The Signatures folder opens in Windows Explorer. To backup your signatures, simply copy all the files in this folder to another location.

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To restore your signatures, copy them from your backup location back into the C:\Users\%username%\AppData\Roaming\Microsoft\Signatures location. The next time you open Outlook, your saved signatures will be available. If you had signatures selected as default signatures for new emails and for replies and forwards, you’ll have to define those again.

NOTE: Each signature you create in Outlook exists in three formats: Plain Text (.txt), HTML (.htm), and Rich Text (.rtf). You need to backup all these formats for each signature.

Please refer to link: http://www.howtogeek.com/175632/how-to-backup-and-restore-signatures-in-outlook-2013/


Certificate error when trying to access websites

 

Certificate errors are typically caused by an incorrect date or time in your operating system’s calendar.

To check your system clock, do the following:

  1. Open your computer’s date and time settings.
  2. Verify that the appropriate month, day, and year are selected.
  3. Verify that your time zone is selected.
  4. Verify and correct time if necessary.

If you change your time zone, restart your browser.


How to Combine Multiple Outlook PST Files into a Single File?

 

How to Combine Multiple Outlook PST Files into a Single File?

pst-mergePST file management is always a matter of deep concern for Microsoft Outlook users. Outlook users may experience some common problems while working on their Outlook application. To manage Outlook PST files is the most challenging issue for Outlook users.

  1. The Outlook PST files are not immune to corruption. The main cause behind PST corruption is its oversize. Outlook PST file has a definite size limit. An ANSI PST file has a size limit of 2 GB and a Unicode PST file has a size limit of up to 20 GB. ANSI is the default file format of those PST files which are created in MS Outlook 2002 and its earlier versions. While Unicode is the default file format of those PST files which are created in MS Outlook 2003 and its later versions. You can store up to 2 GB of data in an ANSI PST file. Beyond this size limit, if an ANSI PST file stores more data, then chances for its corruption become high. The same problem can be experienced with a Unicode PST file. A Unicode PST file can store up to 20 GB of data and in Outlook 2010 it can store up to 50 GB of data. Though the size limit is more than enough to store data; however, it may be exceeded sometimes or become corrupted. To prevent corruption in Outlook PST file due to its oversize, you can break your PST file into multiple smaller parts.
  2. An oversized PST file can also be compressed by reducing its large file size. By reducing its file size, the PST file becomes smaller and easily manageable.

If PST files are oversized, then you may face problem while opening them. An oversized PST file takes a lot of time to be opened in MS Outlook or sometimes it may not open. Your Outlook application may hang or work poorly if you have some oversized PST files.

If you have multiple Outlook PST files, then you must face problem while managing them. A large number of files are always very difficult to handle and manage. Sometimes these files may get misplaced somewhere or deleted (accidentally). To view these files, you need to open them one by one, which will take surely enough time. Or sometimes you need to share them over the network or Exchange Server. By uploading the files one by one takes a lot of time. For all these situations you have a better option. You can combine all multiple PST files into a single file, which would be easy to manage, easy to share and easy to open in Outlook.

How to combine multiple PST files of MS Outlook 2010 (my current Outlook version)

1. Open your MS Outlook program.

2. Now locate all those PST files which you want to merge in the navigation pane.

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3. Create a new PST file. Click on New Items, point to More Items and click on Outlook Data File.

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4. “Create or Open Outlook Data File” window will appear. Give a name to this new Outlook data file and click on OK.

5. The new Outlook data file or PST will be highlighted in the navigation pane.

6. Now click on File tab > Open > Import“Import and Export Wizard” will appear.

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7. Select “Import from another program or file” from the list and click on Next.

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8. Now select file type to import from. Click on Outlook Data File (.pst) and click on Next.

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9. Click on Browse and select the file to import. Check the box “Do not import duplicates” and then click on Next.

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10. Select the folder to import from. Check the box “Include subfolders” and “Import items into the same folder in”. Then click on Finish.

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By using this above method you can easily combine your multiple Outlook PST files into a single file. This may take enough time in combining PST files as you have to perform each and everything manually. Other than this there is one more option for combining multiple PST files, which is much better and effective than the above manual solution.

Please refer to link: http://semnaitik.wordpress.com/2013/06/19/how-to-combine-multiple-outlook-pst-files-into-a-single-file/


How to turn on “Automatic Replies (Out of Office)” or the “Out of Office Assistant” – Exchange only.

 

 

How to turn on “Automatic Replies (Out of Office)” or the “Out of Office Assistant”

For Microsoft Office Outlook 2013 and 2010

  1. Click the File tab, and then click the Info tab in the menu.

    Outlook File Menu Snapshot

  2. Click Automatic Replies (Out of Office).

    Outlook 2013 Out Of Office feature Snapshot

    Note If you do not see this option, you are not using an Exchange account. Please go to this section: How to enable Automatic Replies in non-exchange account.

  3. In the Automatic Replies dialog box, select the Send Automatic Replies check box.
  4. If you want to specify a set time and date range, select the Only send during this time range check box. Then set the Start time, and then set the End time.
  5. In the Inside my organization tab, type the message that you want to send within your organization, and in theOutside my organization tab, type the message that you want to send outside your organization.
  6. Click OK.
  7. If you selected the “Only send during this time range” option in step 4, the Automatic Replies (Out of Office)feature will continue to run until the date and time set for the End Time in step 5 is reached.
    Otherwise, the Automatic Replies (Out of Office) will continue to run until you repeat step 1 and select the “Do not send automatic replies” option.

For Microsoft Office Outlook 2007

  1. On the Tools menu, click Out of Office Assistant. 

    Outlook 2010 and 2007 Out Of Office feature Snapshot

  2. In the Out of Office Assistant dialog box, select the Send Out of Office auto-replies check box.
  3. If you want to specify a set time and date range, select the Only send during this time range check box. Then set the Start time, and then set the End time.
  4. In the Inside my organization tab, type the message that you want to send within your organization, and in theOutside my organization tab, type the message that you want to send outside your organization.
  5. Click OK.
  6. If you selected the “Only send during this time range” option in step 4, the Out of Office Assistant feature will continue to run until the date and time set for the End Time in step 5 is reached.
    Otherwise, the Out of Office Assistant will continue to run until you repeat step 1 and select the “Do not send Out of Office auto-replies” option.

For Microsoft Office Outlook 2003

  1. On the Tools menu, click Out of Office Assistant. 

    Outlook 2003 Out Of Office feature Snapshot

  2. In the Out of Office Assistant dialog box, click I am currently Out of the Office.
  3. In the AutoReply only once to each sender with the following text box, type the message that you want to send while you are out of the office.
  4. Click OK.
  5. The Out of Office Assistant will continue to run until you repeat step 1 and select the “I am currently In the Office” option.

 

How to enable Automatic Replies in non-exchange account

The “Automatic Replies (Out of Office)” or “Out of Office Assistant” feature is not available on non-Exchange accounts, such as Outlook.com (formerly Hotmail), POP3, IMAP.

However, you can combine an Outlook email template with Outlook rules to simulate the functionality of the “Automatic Replies (Out of Office)” feature. For more information, see the following articles:

Collapse imageMore information

How to determine whether you are using an Exchange account

For Outlook 2013, Outlook 2010, and Outlook 2007

In Outlook, check the status bar. If you are using an Exchange account, the status bar shows “Connected to Microsoft Exchange.”

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Determine whether you are using an Exchange account Snapshot



For Outlook 2003

On the Tools menu, click Email Accounts, click View or Change Existing Email Accounts, and then check the type of account which you are using. 


For Outlook 2003, determine whether you are using an Exchange account



Please refer to: http://support.microsoft.com/kb/290846

 


Repair Outlook Data Files (.pst and .ost)

Inbox Repair tool

If you can’t open your Personal Folders file (.pst) or your Offline Folder file (.ost), or you suspect that your .pst or .ost data file is corrupted, you can use the Inbox Repair tool (Scanpst.exe) to diagnose and repair errors in the file. The Inbox Repair tool scans only the .pst or .ost file, not your mailbox on the server running Microsoft Exchange. The tool determines whether the file structure is intact. If it is not intact, the Inbox Repair tool resets your file structure and rebuilds the headers.

The Inbox Repair tool works on both the Microsoft Outlook 97-2002 Personal Folders File (.pst) and the Office Outlook Personal Folders File (.pst) data files in Microsoft Office Outlook 2003 and Microsoft Office Outlook 2007.

Scanpst.exe is installed when you install Outlook. It is located at:

drive:\Program Files\Microsoft Office\OFFICE12.

Repair errors by using Scanpst.exe

  1. Exit Outlook if it is running.
  2. Double-click Scanpst.exe, located at drive:\Program Files\Microsoft Office\OFFICE12.
  3. In the Enter the name of the file you want to scan box, enter the name of the .pst or .ost file that you want to check, or click Browse to search for the file.
  4. To specify the scan log options, click Options, and then click the option that you want.
  5. Click Start.
  6. If errors are found after the scan is complete, you will be prompted to start the repair process to fix the errors.

A backup file is created during the repair process. To change the default name or location of this backup file, in theEnter name of backup file box, enter a new name, or click Browse to look for the file that you want to use.

  1. Click Repair.
  2. Start Outlook by using the profile that contains the .pst file that you tried to repair.
  3. On the Go menu, click Folder List.

In the Folder List, you may see a folder named Recovered Personal Folders that contains your default Outlook folders or a Lost and Found folder. The recovered folders are usually empty, because this is a rebuilt .pst file. TheLost and Found folder contains the folders and items recovered by the Inbox Repair tool. Items that are missing from the Lost and Found folder cannot be repaired.

  1. If you see a Recovered Personal Folders folder, you can create a new .pst file, and drag the items in the Lost and Found folder into the new .pst file. When you have finished moving all the items, you can remove theRecovered Personal Folders (.pst) file, including the Lost and Found folder, from your profile.

Please refer to: http://office.microsoft.com/en-001/outlook-help/repair-outlook-data-files-pst-and-ost-HA010075831.aspx