Gmail


Improved Google Tasks Panel

If you use google tasks alot and you have more than on “task account” on it you could use this link:

https://mail.google.com/tasks/canvas

Here you could see all your tasks in different categories.

A mod by that name of (Improved) Google Tasks Panel extension that displays all lists with a larger default sized panel is also available (under Chrome store):
Does only one thing - it loads this page in a panel:

https://mail.google.com/tasks/canvas

Nothing more, nothing less.

 


Certificate error when trying to access websites

 

Certificate errors are typically caused by an incorrect date or time in your operating system’s calendar.

To check your system clock, do the following:

  1. Open your computer’s date and time settings.
  2. Verify that the appropriate month, day, and year are selected.
  3. Verify that your time zone is selected.
  4. Verify and correct time if necessary.

If you change your time zone, restart your browser.


How to turn on “Automatic Replies (Out of Office)” or the “Out of Office Assistant” – Exchange only.

 

 

How to turn on “Automatic Replies (Out of Office)” or the “Out of Office Assistant”

For Microsoft Office Outlook 2013 and 2010

  1. Click the File tab, and then click the Info tab in the menu.

    Outlook File Menu Snapshot

  2. Click Automatic Replies (Out of Office).

    Outlook 2013 Out Of Office feature Snapshot

    Note If you do not see this option, you are not using an Exchange account. Please go to this section: How to enable Automatic Replies in non-exchange account.

  3. In the Automatic Replies dialog box, select the Send Automatic Replies check box.
  4. If you want to specify a set time and date range, select the Only send during this time range check box. Then set the Start time, and then set the End time.
  5. In the Inside my organization tab, type the message that you want to send within your organization, and in theOutside my organization tab, type the message that you want to send outside your organization.
  6. Click OK.
  7. If you selected the “Only send during this time range” option in step 4, the Automatic Replies (Out of Office)feature will continue to run until the date and time set for the End Time in step 5 is reached.
    Otherwise, the Automatic Replies (Out of Office) will continue to run until you repeat step 1 and select the “Do not send automatic replies” option.

For Microsoft Office Outlook 2007

  1. On the Tools menu, click Out of Office Assistant. 

    Outlook 2010 and 2007 Out Of Office feature Snapshot

  2. In the Out of Office Assistant dialog box, select the Send Out of Office auto-replies check box.
  3. If you want to specify a set time and date range, select the Only send during this time range check box. Then set the Start time, and then set the End time.
  4. In the Inside my organization tab, type the message that you want to send within your organization, and in theOutside my organization tab, type the message that you want to send outside your organization.
  5. Click OK.
  6. If you selected the “Only send during this time range” option in step 4, the Out of Office Assistant feature will continue to run until the date and time set for the End Time in step 5 is reached.
    Otherwise, the Out of Office Assistant will continue to run until you repeat step 1 and select the “Do not send Out of Office auto-replies” option.

For Microsoft Office Outlook 2003

  1. On the Tools menu, click Out of Office Assistant. 

    Outlook 2003 Out Of Office feature Snapshot

  2. In the Out of Office Assistant dialog box, click I am currently Out of the Office.
  3. In the AutoReply only once to each sender with the following text box, type the message that you want to send while you are out of the office.
  4. Click OK.
  5. The Out of Office Assistant will continue to run until you repeat step 1 and select the “I am currently In the Office” option.

 

How to enable Automatic Replies in non-exchange account

The “Automatic Replies (Out of Office)” or “Out of Office Assistant” feature is not available on non-Exchange accounts, such as Outlook.com (formerly Hotmail), POP3, IMAP.

However, you can combine an Outlook email template with Outlook rules to simulate the functionality of the “Automatic Replies (Out of Office)” feature. For more information, see the following articles:

Collapse imageMore information

How to determine whether you are using an Exchange account

For Outlook 2013, Outlook 2010, and Outlook 2007

In Outlook, check the status bar. If you are using an Exchange account, the status bar shows “Connected to Microsoft Exchange.”

Expand this image
Determine whether you are using an Exchange account Snapshot



For Outlook 2003

On the Tools menu, click Email Accounts, click View or Change Existing Email Accounts, and then check the type of account which you are using. 


For Outlook 2003, determine whether you are using an Exchange account



Please refer to: http://support.microsoft.com/kb/290846

 


Google Apps vs Outlook.com for free email hosting at your domain

Back at the end of 2012 Google’s big announcement was that they no longer offered a free version of Google Apps. Google Apps is basically a free Gmail account but at your own domain instead of at gmail.com. If you pay for the pro version (“Google Apps for Business”) you get more storage, support and a few other features. Nonprofits can get it free by request.

Google Apps is a great product but who can we turn to now for domains that have simple email needs and no budget? I host most of the sites I build but I no longer host email on my server in order to keep it safe and speedy for my WordPress managed hosting clients.

live mail outlook 300x180 Google Apps vs Outlook.com for free email hosting at your domain

What is outlook.com?

Outlook.com is the successor to Hotmail. If you have a Hotmail address, you can upgrade to outlook.com. Note that Office 365 is more of a direct, enterprise-ready competition for Google Apps. It gives you an Exchange account, and web versions of all 8+ office programs (not just the 5 free “SkyDrive” ones). ButOffice 365 is not free – there are 3 service levels.

Google Apps vs Outlook.com

Here is a comparison chart between Yahoo, Outlook.com and Gmail (all of which are free).  They are all really similar in terms of feature lists – and all allow forwarding to other email accounts (Outlook.com allows forwarding to just one address but Google apps allows for more than one). The key thing this chart doesn’t address is the experience of using the web-based interface. The interfaces are all very different – with Yahoo being a distant 3rd in terms of usability. Of course all 3 offer many ways to access your email without every using their browser-based interfaces. Some other take-away notes:

  1. Outlook.com didn’t offer IMAP till very recently.
  2. Outlook claims “virtually” unlimited storage.
  3. Outlook shows ads (more that mail) BUT it doesn’t target them based on your email content – in other words, it’s robots don’t read your email.
  4. You can get free email in the form of  x@outlook.com or you can use your own domain free. (Gmail/Google Apps no longer offers a free option for using your own domain name)
  5. Outlook.com  has web-based versions of Word, Excel, and Powerpoint so you can work with those kinds of attachments directly. It is like Gmail and Google docs + Google Drive. See image below.

office onine skydrive.live .com  300x211 Google Apps vs Outlook.com for free email hosting at your domain

Look in the Sky – It’s a drive!

How to set up free outlook.com for your domain

Now that I’ve done this process a few times I can offer some tips:

  1. Start with this LifeHacker article.
  2. Note that you can have multiple administrator accounts for your custom domain. Each administrator must register the domain on the Windows Live Admin Center website and enter a unique MX record that authenticates that user (an MX record specifies which server in your domain should receive incoming email) that’s associated with that administrator at your registrar or Domain Name System (DNS) provider’s website.
  3. The Domain administration interface at live.com / outlook.com is much much simpler and has hardly any features compared to Google Apps. But that can be a feature in itself.  Basically just add new user accounts and go on your way.
  4. Check e-mail at http://mail.live.com or you can set up your own subdomain just like Google Apps does via a Cname DNS record
  5. Where to make more accounts for your domain? You can make up to 50 email accounts for free.
    Start here: https://domains.live.com/ and click “get started”
    Note that you  have to log in as the new user in a browser in order to confirm the account before using it. Live will ask you for a captcha to confirm you are a human and there are two other simple screens to proceed through before you can start using the new account.
  6. Important note: Please sign in at least once every 365 days—otherwise your account looks inactive and could be deleted. I’m not sure how that compares to Gmail these days but there are a few levels of security you have to go through in activating a new Outlook.com email account.
  7. Also see: answers.microsoft.com FAQ
  8. To use Apple Mail (or any other IMAP client) read these instructions. Here’s the most relevant part: “For incoming mail server settings, make sure that the account type is set to IMAP, then enter “imap-mail.outlook.com” as your incoming mail server. Enter your real Outlook.com e-mail address and password in the username and password fields.”see: ActiveSync and POPsettings

Are there other free email options?

The short answer is Zoho. They offer a similar suite of tools and a free option – with email at your domain. But I have not used it.

For free (and paid) email/webmail Wikipedia has a useful table with many options:

wikipedia.orgwikiComparison of webmail providers 300x253 Google Apps vs Outlook.com for free email hosting at your domain

Lifehacker has a great article about alternatives.

LH notes 300x161 Google Apps vs Outlook.com for free email hosting at your domain

 

 

 

…or just pay for Google Apps!

gapps pricing 300x270 Google Apps vs Outlook.com for free email hosting at your domain

 

PS: here’s a tip if you are having issues with the outlook.com (and hotmail.com) spam filter. it’s pretty agressive and only has two settings. There is no way to turn off the spam filter. For those that don’t use the web interface and want to use some other spam filter this can be a real problem. solution: set up a filter

  1. Go to the gear icon, go to “more mail settings”
  2. Then find “Rules for sorting new messages”
  3. Finally, add a new rule of the form “Sender’s Address” “contains” @ then select “Move to Inbox”

turn off spam filter in outlook hotmail 634x594 Google Apps vs Outlook.com for free email hosting at your domain

 

***** UPDATE: After struggling with some senders being blocked I am downgrading Outlook.com and am motivated to try out Zoho’s service… or just go back to google apps/docs.

Please refer to : http://www.helloari.com/blog/2013/09/google-apps-vs-outlook-com-free-email-hosting-your-domain/

 


5 Ways to Share Contacts In Google Apps

Please refer to link: http://blog.perpetualwest.com/2013/03/14/5-ways-to-share-contacts-within-google-apps/

Google AppsUnfortunately, Google Apps doesn’t come with the contact sharing baked in as well as some users expect (especially if they are migrating from Lotus Notes or Microsoft Exchange).  Directory users can be shared but external ones can’t unless you use theAPI.  So for most small businesses what are your options? Here are 5 options for sharing external (contacts in your “My Contacts” group) with other users in your domain:

 

  • Contact Delegation – This allows users to delegate full access to the contacts in the ”My contacts” group.  This feature makes the most sense for when an executive needs to delegate  their contacts to an assistant to keep updated.  Unfortunately, the assistant won’t see the executives contacts show up in the autocomplete results (one of the main reasons for contact sharing).  To delegate your contacts, follow these instructions.
  • FlashPanel – This marketplace app comes with a lot more tools than just contact sharing but it does give you the ability to share contacts however it is admin controlled.

 

 

  • Shared Contacts for Gmail – This marketplace app allows you to share contact groups (address books) like you would share a Google doc or calendar.  
  • CRM Syncing –  This is always our recommended solution for several reasons:
  1. Collaboration – A CRM application helps you to collaborate with co-workers and is the best place to store your contacts and have a 360 degree view of all your interactions with them.
  2. Data Integrity – A CRM application preserves data integrity as address books tend to get messy in Google or any other contact manager.  We always recommend 1 way syncing of contacts from a CRM like Salesforce to ensure that your data is kept clean.
  3. Simplicity – As your team ensures the contacts you have in your CRM are accurate, the subset of contacts you choose to sync to Google do so automatically behind the scenes if you are using a cloud app like Salesforce CRM.  Clean data and less work managing contacts means better efficiencies for your small business.